As the first thing your guests will see as they make their way to the reception, your wedding seating chart is kind of a big deal — and we’ve rounded up the best ideas to make it pop! This is your chance to set the tone for the rest of the evening, so why not make it count? From one-of-a-kind boho boards to edible escort card displays, these are the best wedding seating chart ideas to help you kickstart the party and welcome your favorite people in style!
But before we get into the rad ideas, we’re here to answer a few of your most burning seating chart questions. So take a seat, and let’s get started!
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Is Having a Wedding Seating Chart Even Necessary?
While having a wedding seating chart isn’t necessary, it can be a real life-saver, especially for large weddings. Seating charts keep your guests in the know and help them feel more comfortable as they make their way to the reception. This way, there’s no stress about finding a seat — and your guests won’t be wandering around aimlessly as the party begins.
Plus, wedding seating charts give you the chance to strategically place guests who know each other or who have similar interests next to each other. Think about it: you wouldn’t want your great aunt sitting awkwardly next to your college buddies all night, amiright?!
On a more practical level, seating charts are also essential if you’re serving plated meals rather than a buffet at your wedding. This is especially true if you have guests with specific dietary requirements, as a seating chart will help the catering staff identify who needs what meal. The same goes for guests who need other special accommodations, such as individuals with disabilities who need to be seated in an accessible space.
At the end of the day, you want your reception to be as inclusive and inviting as possible, and wedding seating charts are one of the best ideas for doing just that!
How much should you expect to spend on a wedding seating chart?
How much you spend on a wedding seating chart will ultimately depend on the display’s size, design, and who is creating it. You can expect to spend anywhere from $50 for something simple to over $500 for a complex custom design.
If you’re hiring a calligrapher or getting your seating chart custom-made, you should budget a little extra for these services. But if you’re not looking to splurge on your wedding seating chart, there are also plenty of budget-friendly ideas that still make a statement!
For example, places like Etsy and Minted have a great collection of escort card and seating chart templates and ideas that you can customize to fit your style and display board. You can also think out of the box (literally!) and forgo the typical sign for unique escort card ideas instead, like a wildflower with each guest’s name and table number attached.
And of course, there’s always the DIY route! We’ve included tons of rad wedding seating chart ideas and escort card displays down below that you can recreate at home with the help of your craftiest friends and family.
The Best Places to Buy Wedding Seating Charts
Need some ideas for where to buy a unique and elegant wedding seating chart? Here are our top 3 places to find your perfect display!
- Etsy: If you’re on the hunt for unique (and affordable) wedding seating chart ideas, Etsy is where it’s at. They feature dozens of designers and small businesses who will create your dream display — or provide you with the perfect template to create it yourself! Etsy also has other great ideas to bring your seating chart to life, such as elegant sign holders and unique escort cards.
- Minted: When it comes to wedding stationery, Minted reigns supreme. And their wedding seating chart and escort card templates and ideas are no exception! Choose from multiple different templates, all designed by independent artists, and fully customize the size, colors, and fonts to make it your own. There’s truly something for every wedding style!
- Your wedding planner or coordinator: If you’ve hired a wedding planner or coordinator, they may include the creation and execution of your seating chart as part of their services. Be sure to reach out to discuss design options and get their ideas for how to create your perfect wedding seating chart or escort card display.
How to Display a Seating Chart at a Wedding – Our Best Wedding Seating Chart Ideas
When it comes to wedding seating charts, there’s no one size fits all approach, and we’ve found some amazing ideas for how make this décor your own.
From fun and unique escort card displays to elegant and modern sign ideas, these are the wedding seating charts we can’t stop thinking about. Keep scrolling for our faves!
Creative and Unique Wedding Seating Chart Ideas
So you don’t want the same old wedding welcome sign that you’ve seen all over your Pinterest board….we feel you. That’s where these unique wedding seating chart ideas come in!
Here at GWS, we love seeing couples ditch tradition to do something unique and personal on the big day. We believe that the best wedding seating chart ideas are the ones that reflect your one-of-a-kind relationship and show off a little piece of your personality.
So whether you’re both book lovers or you’re tying the knot on the tropical island where you first met, we’ve rounded up the most creative and unique seating chart ideas for your one-of-a-kind wedding day — including a few rad escort card ideas!
1. Unique Vinyl Record Wedding Seating Chart Ideas for Music Lovers
Want your wedding reception to feel like the ultimate music festival? Give your décor a “Loveapalooza” makeover with this rad vinyl record seating chart!
This is one of our favorite unique wedding seating chart ideas for music lovers or anyone planning a fun retro reception. We also love how the couple swapped basic table numbers for names of their favorite musicians — such a great conversation-starter!
2. Unique Limoncello-Inspired Wedding Seating Chart Ideas
Even if you’re not taking the long-haul flight overseas, you can still make your wedding feel like a Tuscan dream with this unique seating chart idea! In addition to the chic wood table cards, this display features a little glass bottle of limoncello for each guest.
If you’re looking for ideas to make your wedding seating chart stand out, it doesn’t get better (or more delicious!) than this. Plus, you can swap out the limoncello for any drink that fits your wedding theme, like tequila for a Cabo wedding or wine for a vineyard reception!
3. Creative Wedding Seating Chart Ideas for Book Lovers
Book lovers, prepare to fall head over heels in love with this book-themed seating chart display! Each book features a guest’s name and table number, kind of like a little library of your loved ones.
This seating chart would be SO cute if you and your partner are both writers or first bonded over your favorite books! We’re big fans of wedding seating chart ideas that showcase a bit of your personality or love story, and this is the cutest example.
4. Party-Ready Unique Wedding Seating Chart Ideas With Disco Ball Escort Cards
We’re here for ALL the disco ball décor ideas, and this unique wedding seating chart is no exception! We love how elegant the large black display wall is, and how fun are those party-ready disco ball escort card ideas?!
5. Unique Custom Cocktail Escort Card Ideas
A glass of bubbly is mandatory for wedding receptions, and this seating chart gets the party started early! Your guests will love sipping from their gold-rimmed coupe glasses as they make their way to their seats and get to know their neighbors.
Plus, escort cards are the best unique wedding seating chart ideas if you don’t love the look of a traditional sign — plus it’ll save you some money on signage! And yes, those custom toppers are edible, for the perfect no-waste escort card display.
6. Tropical Wedding Seating Chart Ideas With Unique Coconut Escort Cards
Speaking of escort card ideas….how cute is this coconut water escort card display?! It’s one of the best unique seating chart ideas for a tropical wedding. I mean, who wouldn’t love a refreshing coconut water (served out of an actual coconut) after a day of soaking up the sun?!
7. Unique Wedding Seating Chart Ideas With Fun Chair Details
Any “Mean Girls” fans in the house? You can’t go wrong with unique seating chart ideas that feature a classic pop culture reference — especially when they look this chic! From the cute 3D chairs to the black and white color scheme to the fun tag line, everything about this escort card display is perfection.
A inside scoop from the planner: “Always here for a moment of wow. When we found these black reception chair hooks (at Ikea no less!) they seemed like the perfect compliment for our restauranteur/chef couple who have worked in some of DC’s top dining establishments for years. Pop on a fun tag line a-la “Mean Girls” and we had a winner.”
P.S., Chairs not your vibe? We also love these cute little hand gesture hooks and these whimsical animal hooks to attach to your wedding seating chart display and hang your escort cards off of. So cute!
8. Creative Custom Letter Escort Card Display
We love unique wedding seating chart ideas that your guests can interact with, and this example really takes it to the next level. Not only does the display look incredible (those tree trunk slices are so rad!), but each escort card also includes a personal letter written by the couple.
As the planner explains, “In lieu of traditional escort cards, the couple wrote a letter to each guest accompanied by a photo and displayed it beautifully on a wall.” Such a thoughtful touch that’ll take your entire celebration to the next level!
9. Unique Retro-Meets-Celebratory Escort Card Display
The only thing better than raising a toast to the happy couple is doing it with your own personal coupe glass! In addition to being one of the cutest wedding seating chart ideas, this escort card display also doubles as unique wedding favors. Win-win!
Plus, you can personalize this idea with so many different types of glasses. Maybe you love the classic flute instead of coupes, or want to give your guests a welcome shot. You can even mix and match different glasses for an eclectic, one-of-a-kind feel!
Show your guests some love with these unique wedding favors! We’ve rounded up the most creative options for your special day.
10. Unique Hot Sauce Escort Card Display
Add a little ~spice~ to your reception with this hot sauce escort card display! This is one of our favorite unique wedding seating chart ideas for a Mexico wedding — or for love birds who love a little heat. These escort cards are best paired with a taco truck dinner!
Pro tip: Source the hot sauce locally to give your guests a taste of the destination. We also love any excuse to support local businesses!
Elegant Wedding Seating Chart Ideas
Prepare for major ooohs and ahhhs with these elegant wedding seating chart ideas! Whether you’re planning a formal wedding or just want to add an extra classy touch to your reception, these seating charts understood the assignment.
Our favorite elegant wedding seating chart ideas feature gorgeous calligraphy, timeless designs, and a whole lot of flowers (just wait until you see the botanical escort card display!). They’re understated, but definitely not boring, and they instantly elevate any reception décor.
If we’re speaking your language right now, then scroll on to see the best elegant seating chart ideas for all wedding styles!
11. Elegant Column-Shaped Wedding Seating Chart Ideas
One of our favorite ideas to create a more unique and elegant wedding seating chart? Just swap the sign for a column! With this simple idea, your seating chart instantly feels more sculptural, intentional, and elevated.
We also love how this couple added blossoming flowers inside each column to make that transparent seating chart pop. So romantic!
12. Elegant Wedding Seating Chart Ideas for Punny Couples
The arch-shaped table cards. The “escort card” vases of white roses. The clouds of baby’s breath. The PUN. We truly can’t decide which of these elegant wedding seating chart ideas are our favorite! (Okay, probably the pun.)
This display would be so gorgeous for an elegant springtime wedding or romantic garden reception.
13. Elegant DIY Wedding Seating Chart Ideas
Looking for easy DIY wedding seating chart ideas (that still look elegant)? With such a refined look, no one will believe that you created this display all on your own!
All you need to recreate this look at home is a large mirror that matches your wedding style, small cards for each table assignment (here’s a great digital template to use), and wax seal decals. Quick, easy, and super affordable!
14. Elegant Surf-Themed Wedding Seating Chart Ideas
While surfer-themed wedding seating chart ideas may not seem very elegant, this example is here to prove you wrong. Made of transparent acrylic, these surf boards-slash-seating charts look elevated and sophisticated — especially when paired with those blooming white flowers.
We can’t think of a cuter seating chart display for a formal beach wedding!
15. Elegant Wedding Seating Chart Ideas for Wine Lovers
Tying the knot in a vineyard? Or looking for an easy DIY for your old wine bottles? Introducing: one of our favorite elegant wedding seating chart ideas for wine lovers who want to stand out from the crowd!
These custom table cards are handmade with high-quality card stock, and they look so stunning tied to the painted wine bottles. Stick a few flowers in each bottle for an extra pop of color — these also make for gorgeous centerpieces!
16. Elegant Hanging Wedding Seating Chart Ideas
If you don’t love the look of a basic sign stand, this banner design will give your seating chart display the ultimate elegant + modern touch. It’s one of our favorite ideas for large spaces where you want to make a statement with your wedding seating chart.
To complete the look, don’t forget to frame your banners with hanging greenery. Eucalyptus branches would look especially cool here!
17. Elegant + Whimsical Display Board With Pressed Flowers
Dreamy would be an understatement! If you’re looking for whimsical wedding seating chart ideas, it doesn’t get better than this elegant floral display. Each table assignment is printed on a gold-trimmed double glass frame, which gorgeously displays colorful pressed flowers. So sweet!
For bonus points, we suggest using pressed flowers that match bouquet. You can do this yourself or work with your florist to create them. This way, they’ll also make meaningful keepsakes that you can hang in your home after the big day!
18. Elegant Arch-Shaped Wedding Seating Chart Ideas
If you’re on the hunt for elegant wedding seating chart ideas that stand out (without feeling over-the-top) then you can’t go wrong with an arch. This arch-shaped board is elegant, sophisticated, and SO stylish. Plus, it goes with so many different wedding styles and themes!
Customize this seating chart display with your wedding colors, then add some statement flowers or a smaller sign with your names for the ultimate photo opp.
On the hunt for the ultimate photo op for your wedding reception? Don’t miss our list of epic DIY backdrops for all wedding styles!
19. Elegant Escort Card Ideas for Couples With Baby Fever
First comes love, then comes marriage, then comes a baby in a baby carriage…as exemplified by this unique escort card display!
This is one of the cutest (and most elegant) wedding seating chart ideas for couples who are already expecting, or who are planning to grow their family ASAP after the big day. Each of the escort cards feature a blank space that guests can fill with their ideas for a baby name. Packaged in these ombré envelopes, it’s stylish AND fun!
If you don’t have baby fever quite yet but still love this escort card display, you can also make it your own with any question. Maybe you’re looking for marriage advice, suggested pet names, or destinations for your one-year anniversary trip. There are no wrong answers here!
20. Elegant Botanical Escort Cards
Just picture how stunning an entire wall of these blossoming escort cards will look. We’re obsessed! Florals and weddings go hand-in-hand, and we love how this elegant escort card display brings your guests in on the action.
It’s one of our all-time favorite wedding seating chart ideas — not only will all the colorful flowers look (and smell) amazing, but the one-of-a-kind escort cards will make each of your guests feel special. The 3D butterfly decals also add a whimsical touch that’s simply to die for!
Rustic Wedding Seating Chart Ideas
If you’re tying the knot in the mountains, on a ranch, or surrounded by nature, these rustic wedding seating chart ideas are for YOU.
We love a rustic wedding aesthetic — it’s nature-inspired, it’s a little bit boho, and it’s perfect for adventurous couples who would probably rather be hiking right now. And the same goes for these rustic wedding seating chart ideas, from the carabiner escort card display above to the bohemian details down below!
Keep scrolling for the best rustic wedding seating chart ideas for your outdoorsy affair.
21. Rustic Cutting Board Wedding Seating Chart Ideas for Foodies
For the couples who love to cook, why not choose wedding seating chart ideas that incorporate your shared passion? This seating chart display stands out with multiple cutting boards that are engraved with your table assignments.
Up for a DIY project? We found these customizable cutting boards on Etsy that would be perfect for this rustic look. Use twine to hang them on a wood stand, then decorate your display with dried herbs or ingredients that give a teaser for your dinner menu.
22. Eclectic Boho + Rustic Wedding Seating Chart Ideas
Calling all boho babes! Bohemian wedding décor and rustic seating chart ideas go hand in hand, and we love the eclectic style of this example.
How rad are the boho vibes of the hanging mirrors, pastel vases, and that pretty wildflower display?! Mixed with the rustic wood background and tons of greenery, it’s perfect for a free-spirited backyard wedding. And don’t even get us started on that rad neon sign!
23. Rustic Denim-Inspired Wedding Seating Chart Ideas
The Americana vibes of this unique seating chart are TOO GOOD. It brings together a patchwork of old denim (you can totally thrift this!). And we love the look of the flowers sticking out of the back pockets. Such a sweet touch!
It’s one of our favorite rustic seating chart ideas for a laid-back outdoor wedding or a western-inspired ranch reception. Best paired with cowboy boots and a wide-brim hat!
24. Rustic Wedding Seating Chart Ideas With Pottery Shot Glasses
For wedding seating chart ideas that get the party started, look no further than this rustic escort card display! For this wedding, each escort card came with a keepsake stoneware shot glass — a seriously unique and rustic touch.
These shot glasses were then filled for the father of the bride’s pre-dinner toast. We’ll cheers to that cute idea!
P.S. If you can’t find cute shot glasses with handles, you can also recreate this escort card display with small shelves for each glass. Here are some handmade pottery glasses to get you started!
25. Rustic Tapestry Wedding Seating Chart Ideas
If you love simple and modern wedding seating chart ideas but want to add a rustic touch, why not swap your sign for a tapestry? This chart would look so elegant hanging from a tree at your outdoor venue — but you can also display it on a barnyard door or from a boho stand.
Just be sure to secure the bottom of the tapestry so all your table assignments don’t blow away in the wind!
26. Rustic Wedding Seating Chart Ideas for a Beachy Reception
Planning a wedding on the coast? We love the beachy vibes of this wedding seating chart display! The baby blue hue brings the ocean theme into your décor, especially when accented with the dip-dyed macrame.
27. Rustic Display Board With Boho Mirrors
We’re suckers for a good gallery wall, and we can’t get enough of this rustic + boho take on the look. The shining mirrors mixed with the woven accents? Perfection!
It’s also one of our favorite wedding seating chart ideas that’s super easy to pull off. Just gather several mirrors with textured frames (you can also try to thrift these!), then either draw your table assignments on each mirror with a paint pen, or use these vinyl lettering decals!
Modern Wedding Seating Chart Ideas
Forget tradition — you’re keeping things modern on the big day! And we’ve found the perfect modern seating chart ideas for the job.
There’s nothing dated about these gorgeous displays, and they’ll add the perfect contemporary touch to your big day. We’ve rounded up trendy designs (hello, color!), minimalist styles, and a few funky twists.
Here are our faves!
28. Modern Rainbow Envelope Escort Card Wedding Seating Chart Idea
We love a wedding seating chart idea that’s both super cute + modern, while also being simple enough to DIY. The BEST. This dreamy escort card display features the sweetest collection of colorful envelopes, arranged like a rainbow, and WE. ARE. OBSESSED.
29. Modern Wedding Seating Chart Ideas for a Pop of Color
We LOVE colorful wedding seating chart ideas, and this modern example is one of our faves! Column designs are such a rad alternative to your typical seating sign — but it’s really the bright colors that make this example pop.
With splashes of funky shapes and pastel hues (swap these out with your wedding colors!), it’s perfect for an artsy wedding or fun retro reception. Add a boho touch with arrangements of pampas grass or dried botanicals. Obsessed!
For the boho couples, dried flowers are the perfect finishing touch to your wedding décor. Here’s where to buy the prettiest arrangements — as well as a few tips to help you incorporate them into your big day!
30. Modern Roman Numeral Wedding Seating Chart Ideas
Want your reception décor to feel absolutely regal? Don’t settle for anything less than a stunning display like this one!
It’s one of the best wedding seating chart ideas for couples who want something timeless and trendy at the same time, with large modern blocks featuring roman numerals for each table number. Complete with a few eclectic bouquets displayed in different modern vases, it’s made for standing out!
31. Minimalist + Modern Wedding Seating Chart Ideas
This one’s for the minimalists! Keep it sweet and simple with this alphabetical seating sign. This is one of our favorite wedding seating chart ideas for a straightforward approach — at first glance, your guests will instantly know how it works and where to sit. No deciphering or searching necessary!
Plus, this black and white chart looks ultra elegant and goes with EVERY wedding style. Zhuzh it up with romantic florals for a garden ceremony or add a copper sign holder for a formal venue. The options are truly endless!
32. Fun Rainbow Modern Wedding Seating Chart Ideas
On the other end of the spectrum, why not opt for wedding seating chart ideas that inject a little color into your reception décor?! These rainbow blocks are sparking some serious joy, and we love how fun they look with the matching colorful vases and flower arrangements on top.
A little inside scoop from the planner: “These custom monochromatic escort display blocks were just one of the many sculptural moments from Jennifer & Matt’s wedding day. The design was meant to feel contemporary both in color use and bloom selections from the talented Blossom Bay.”
Such a fun and modern take on color!
33. Modern Wedding Display Board With a Fruity Twist
Take a seat — and a snack — with this adorable modern seating chart! If you’re planning an outdoor summer wedding, this is one of the best ideas for bringing the venue and season into your seating chart décor. If you’re looking for a ~fresh~ idea that stands out, it doesn’t get better than this!
Plus, this modern wedding seating chart is super easy to DIY! Just print out small table arrangement cards, then arrange some fresh fruit next to each one on a bookshelf or large display wall. Voila!
34. Elegant Arch-Shaped Modern Wedding Seating Chart Ideas
This is another one of our favorite arch-shaped wedding seating chart ideas, this time with a modern edge. We’re obsessed all the little details that make this modern display pop, from the smaller board for your names to the sweet “our favorite people” title.
Accented with a few flickering candles (you can also swap these for electric candles!), it’ll instantly set a romantic mood for your reception.
35. Modern Wedding Seating Chart Ideas With 3D Table Cards
Okay, okay, one more of the best arch-shaped wedding seating chart ideas — just because we love them so much! This board stands out with those colorful 3D details, which remind us of modern, funky flowers.
Get this modern seating chart customized with your wedding colors and display it next to a gorgeous flower arrangement. Simple, but definitely not boring!
36. Abstract Modern Wedding Seating Chart Ideas
Why not have a little fun with your wedding seating chart ideas? This display goes above and beyond the typical board to welcome your guests with something funky and unforgettable. It’s the perfect way to set the tone for the rest of your evening!
For an out-of-the-box design, play around with different shapes, colors, and textures. Arrange them all on a modern wedding sign stand for a totally one-of-a-kind look!
How to Make a Wedding Seating Chart
Now that you’ve narrowed down your favorite design ideas, it’s time for the hard part: actually creating your wedding seating chart! But don’t worry — this process doesn’t have to be as stressful as it sounds. Once you have your complete guest list, here are a few simple steps to follow to create a seating chart that checks off all the boxes:
Step 1: Create a floor plan. If you haven’t already decided on the shape of your tables, now’s the time. Before you get started with your wedding seating chart ideas, you’ll need to know how many guests can be seated at each table, as well as how the tables will fit in your space. It helps to map out your reception venue (including your tables, dance floor, and other focal points) on a dry-erase board or piece of paper to visualize the flow of the space.
Step 2: Group Your Guests. For this step, you’ll need have a complete guest list handy, including any plus-ones. Then for the fun part — assigning your loved ones to table groups based on their relationships, common interests, and dynamics. Maybe you want to create a reunion table for your high school friends, or seat your two baseball-loving uncles next to each other. The goal here is to create an atmosphere where everyone feels comfortable and can enjoy the celebration!
Step 3: Assign Each Table. Now that you have your guests sorted into groups, it’s time to assign them to specific tables in the venue. To make this easier, we suggest following the seating order listed down below (start with your immediate family, then your wedding party, then your close friends, and so on). It’s important to also consider any special accommodations that guests may need, such as unobstructed access to their seat.
Step 4: Design the Seating Chart. And finally, let’s bring it all together with a beautifully designed seating chart! Using our unique wedding seating chart ideas as inspiration, create a physical display that makes it easy for your guests to figure out exactly where they’re sitting. Be sure to include the table numbers (or names) and make the typeface readable for all your guests. Choose a spot at the entrance of your reception venue to display your chart, and you’re good to go!
What is the order of seating at a wedding?
When creating your seating chart, it’s important to consider the order of seating for a wedding. Here’s a quick run-down to get you started!
- The Wedding Couple: Aka, you! You’re the star of the show, so you’ll be seated at the first table, also known as the head table.
- Parents and Immediate Family: Next up, it’s time to honor your parents and immediate family members. The parents of the bride and groom are usually seated at a special table close to the head table — and in some cases, they may even be seated at the first table with you.
- Wedding Party: Your bridesmaids, groomsmen, and any honorary members are typically seated at a designated table. Again, this may be a shared head table with the newlyweds, or a separate table nearby.
- Relatives and Close Friends: The next closest tables to the head table will be your close friends and relatives. Consider you relationships with your guests as you’re creating your groupings to make assigning these tables a little easier!
- Coworkers and Acquaintances: Typically, guests you don’t have as close of a relationship with will be placed further away from the head table. These could include coworkers, family friends, neighbors, and other acquaintances who don’t necessarily require a front-row seat.
Who sits at table 1 at a wedding?
So, who earns a front-row seat at table 1 (also known as the head table) at a wedding? This VIP section is typically reserved for the newlyweds, the wedding party, and/or parents and other close family members.
Some couples may opt for a sweetheart table for just the two of them — in this case, your bridesmaids, groomsmen, and close relatives will be seated at separate tables next to table 1.
Whatever you choose, just be sure you’re reserving prime tables for these special guests. It’s a big day for them, too, and they’ll want to be able to celebrate this special moment with the two of you!
Prep For the Big Day With Our Most Popular Planning Guides
Now that you’ve narrowed down your favorite wedding seating chart ideas, it’s time to wrap up the rest of your wedding planning checklist!
For the brides, complete your wedding day look with our ultimate guide to wedding gowns, as well as our complete wedding shoes guide. And for the perfect finishing touch, don’t miss our list of the prettiest wedding bands for women!
And let’s not forget your “I do” crew! Help them look their best with our complete guide to bridesmaid gowns and our list of the best groomsmen suits. We’ve even rounded up the most adorable flower girl dresses to complete the ensemble!
Which of these wedding seating chart ideas were your fave? Let us know in the comments below!